Contractual Tenancy for Member/Tenants of a Fully Mutual Housing Co-operative.
This Tenancy Agreement is between the Fully Mutual Housing Co-operative :
WILLOW HOUSING CO-OPERATIVE (East Anglia) Ltd
(‘The Co-operative’) whose registered office is at 61 Suffolk Square Norwich NR2 2BN
And the Member/Tenant ______________________________________________________
(In the case of joint tenants, the term ‘Member/Tenant’ applies to each of them and the names of all joint tenants should be written above). Each Member/Tenant individually has the full responsibilities and rights set out in this agreement.
In respect of (the property) Address _________________________________
Which comprises a _____ Bedroom House
Date of Start of Tenancy The tenancy begins on day of _________________ and is a monthly tenancy, the terms of which are set out in this agreement.
Information about the Co-operative and Membership The Co-operative is a non profit seeking housing co-operative registered under the Industrial and Provident Societies Act 1965 and registered under Section 1 of the Housing Act 1996. The Member/Tenant is a member of the Co-operative who agrees to purchase a share in the Co-operative by the payment of £1.00 to the Co-operative. The tenancy is granted by a Co-operative which is democratically controlled by its members.
The rules of the Co-operative: (a) Restrict membership to persons who are tenants or prospective tenants of the Co-operative and (b) Preclude the granting or assignment of tenancies to persons other than members.
The Co-operative is therefore a fully mutual co-operative housing association as defined by section 1 (2) of the Housing Associations Act 1985 and section 5 (2) of the Housing Act 1985. The Tenancy granted by this agreement is therefore Not an Assured Tenancy by virtue of Paragraph 12 of Schedule 1 to the Housing Act 1988.
1 General Terms It is agreed as follows:
(1) Payment of Rent for the Premises
The Rent for the Property at the date of this agreement shall be :-
£ ___________P.C.M. £ ___________Per 28 days £ __________Per week
In this agreement: The term “Rent” refers to the sum of the net rent and service charge set out above or as varied from time to time in accordance with this agreement.
(2) Co-operative Mortgages The Member/Tenant agrees that he/she is aware that the Co-operative rents from Landlords who may have taken out a mortgage loan in order to finance the cost of the Property. The Member/Tenant understands that if the Co-operative fails to repay the mortgage or to fulfil the other terms of the loan the lender will be entitled to obtain vacant possession of the Property in order to sell it or to recover it to finance the mortgage loans. The Member/Tenant therefore agrees that it is essential that he/she pays the rent on time, accepts the responsibilities of membership of the Co-operative and contributes positively to the control and management of the Co-operative’s affairs.
(3) Rent The Member/Tenant shall pay to the Co-operative the rent due in respect of the Property weekly and 4 weeks in advance.
(4) Rates and other charges Water rates charges and Council Tax or any future Local Authority tax payable by the Member/Tenant shall be the actual amount payable for the Property or payable by the occupants of the Property. The Member/Tenant shall be responsible for paying these charges directly to the local council and the local water authority.
(6) Changes in Rent The Co-operative may increase or decrease the Rent by giving the Member/Tenant one calendar month’s notice in writing of the increase or decrease. Such notice may expire on any day of the month. The notice shall specify the rent proposed. The revised rent shall be the revised amount specified in the notice of increase/decrease.
(7) Notices Any Notice to be given under this agreement shall be considered to have been properly served if sent by registered or recorded delivery to or left at the Property or the Co-operative’s registered office respectively and shall be considered to have been received the next working day after being sent or on the day that they were left at the Property or registered offices.
2 The Co-operative’s Obligations The Co-operative agrees :-
(1) Possession To give the Member/Tenant possession of the Property at the commencement of the Tenancy.
(2) Peaceful Occupation Not to interrupt or interfere with the Member/Tenant’s rights to peacefully occupy the Property except where
(i) access is required to inspect the condition of the Property or to carry out repairs or other works to the Property or adjoining property; or
(ii) the Co-operative has ended the tenancy by serving a Notice to Quit which has expired and a court has made an order for possession, (see the Protection from Eviction Act 1977).
(3) Repair of structure and exterior To keep in good repair the structure and exterior of the Property including:-
(a) drains, gutters and external pipes (b) the roof
(c) outside walls, outside doors, window sills, window catches and window frames including necessary external painting and external decoration
(d) internal walls, floors and ceilings, doors and frames, door hinges and skirting boards but not including internal painting and decoration
(e) pathways, steps or other means of access
(f) plaster work (excluding minor repairs which would normally be dealt with during internal redecoration).
(g) boundary walls and fences erected by the Co-operative
(h) broken window glass, but only where it can clearly be shown not to have been broken by the Member/Tenant or any member of the Member/Tenant’s household or by visitors to the Property.
(4) Repair of Installations To keep in good repair and proper working order any installations provided by the Co-operative for space heating, fire fighting equipment, water heating and sanitation and for supply of water, gas and electricity including:-
(a) basins, sinks, baths, WC’s flushing system and waste pipes
(b) electric wiring including sockets and switches, gas pipes and water pipes
(c) water heaters and central heating systems.
(5) Repair of Common areas To take reasonable care to keep the common entrances, halls, stairways, passageways, rubbish chutes and any other common areas, including their electric lighting, in good repair and fit for use by the Member/Tenant and other occupiers and visitors to the Property.
(6) Maintenance of the Estate To take reasonable care to maintain the members’ meeting hall and stores (if any) and those areas of the Estate, such as the grounds, car park and footpath areas, which are not maintained by the local authority.
(7) External Decorations To keep the exterior of the Property and any common parts of the building of which the Property forms part in a good state of decoration and normally to decorate these areas once every five years.
(8) Improvements Not to unreasonably withhold consent to any alterations or improvements which are of a non-structural nature to the Property including external decoration and additions to or alterations in the Co-operative’s installations fixtures and fittings, when a written application is made to the Co-operative.
(9) Subletting and Lodgers Not to unreasonably withhold consent to a written request to take in lodgers. [See Clause 3(20)].
(10) Access To give 24 hours’ notice in writing of the Co-operative’s intention to enter the Property to inspect the condition of the Property or to carry out repairs and other works. Immediate access may be required and should be given in an emergency; the Co-operative may enter the premises in such an emergency, making good any damage caused.
(11) Information To provide the Member/Tenant with information on its housing management policies as required by the Tenant Services Authority (and its successor authorities).
- The Tenant/Member’s obligations The Tenant/Member agrees :-
(1) Possession To take possession of the Property at the commencement of the tenancy and to reside in the Property as the Member/Tenant’s only or principal home.
(2) Rent Charges To pay the rent weekly and 4 weeks in advance.
(3) Other Charges To pay all Council Tax charges (or other Local Authority tax), water charges assessments and other outgoings in respect of the property.
(4) Use of Property To use the Property for residential purposes and not to operate any trade or business on or from the Property without the written consent of the Co-operative.
(5) Reporting Repairs To report to the Co-operative any disrepair or defect for which the Co-operative is responsible in the structure or exterior of the Property or in any installation in the Property or in the common areas.
(6) Heaters Not to use calor gas heaters or paraffin heaters in the Property because of the risk of fire and condensation.
(7) Interior To keep the interior of the Property in good and clean condition and decorate all internal parts of the Property as frequently as is necessary to keep them in good decorative order.
(8) Damage To make good any damage caused willfully or by neglect or carelessness on the part of the Member/Tenant or of any member of the Member/Tenanr’s household or visitor to the Property, including broken glass in windows and the repair or replacement of any damaged fittings and installations. In default of making good damage the Co-operative may enter the Property and carry out the work the cost being recoverable by the Co-operative from the Member/Tenant.
(9) Alterations to the Property Not to make any structural alterations to the Property and not to make any alterations, additions or improvements to the Property (including the erection of aerials and satellite dishes) without the written consent of the Co-operative which shall not be unreasonably withheld (see Clause 2(8)) and to observe reasonable regulations and directions given by the Co-operative as a condition of consent being granted.
(10) Common Areas To observe reasonable regulations and directions, including those governing the parking of caravans given by the Co-operative for the care and protection of common areas and for good management of the Estate of which the Property forms a part.
(11) Access To allow the Co-operative or its agents access at all reasonable hours to inspect the condition of the Property or to carry out repairs or other works.
(12) Car parking To park only private cars and motor cycles on the parking area (if any) of the Property and on the common parts of the Estate designated for that purpose. No repairs for reward or gain shall be carried out, nor any breaking or cannibalisation of vehicles.
(13) Not to park vehicles for payment for any other person or vehicles not in regular use on the designated parking areas of the Estate or the Property. (14) To observe reasonable regulations and directions given by the Co-operative governing the parking of vehicles.
(15) Garden To keep any garden which forms part of the Property in a tidy and well cultivated condition.
(16) Nuisance Not to cause and to take all reasonable steps to ensure that any other person occupying the Property or invited visitor does not cause a nuisance or annoyance to neighbours or other members of the Co-operative.
(17) Noise Not to permit any radio, television, compact disc or tape recording or musical instrument to be played in such a manner as to cause a nuisance or annoyance to neighbours or so as to be audible outside the Property between the hours of 11 pm and 7.30 am (8 am on Saturdays and Sundays).
(18) Racial and Other Harassment Not to commit and to take all reasonable steps to ensure that members of Member/Tenant’s household or invited visitors do not commit any act of harassment, intimidation or violence (including domestic violence) on the grounds of race, colour, religion, sex or sexual orientation, disability or for any other reason which may interfere with the peace and comfort of, or cause offence to, any other Member/Tenant, or member of another Member/Tenant’s household, visitors or neighbours, employees or agents of the Co-operative.
(19) Overcrowding Not to allow the Property to become overcrowded by allowing more than __________ ( ) persons to reside at the Property.
(20) Sub-letting and Lodgers Not under any circumstances to assign the tenancy or sublet the whole or part of the Property or part with possession of the Property except in furtherance of a Court Order made under Section 24 of the Matrimonial Causes Act 1973 and
- i) Not to sublet part, or part with possession of part of the Property, without first obtaining the Co-operative’s written consent and
- ii) Not to sublet part, or part with possession of part of the Property, or take in lodgers without first notifying the Co-operative of the name, sex and age of the sub-tenant or lodger plus details of any rent or other charges to be made and of the accommodation they will occupy and
iii) Not to grant any subtenancy of any part of the Property which is or might become an assured subtenancy.
(21) Pets To keep under control any dog, cat or other animal so as not to annoy or cause nuisance to neighbours. Not to permit any dog or other animal to foul anywhere on the Estate. Not to keep on the Premises livestock, domestic animals, or live birds of any kind which have been the subject of complaint by the occupiers of the Co-operative’s other properties, which complaint is in the Co-operative’s absolute discretion justified.
(22) Membership To become and at all times to remain a member of the Co-operative. If the Member/Tenant withdraws or is expelled from membership of the Co-operative the Co-operative will end this tenancy by serving Notice to Quit.
(23) At the End of Tenancy To comply with the provisions of 7(1) and (2) below on the ending of the tenancy.
4 The Tenant/Member’s Rights
(1) Right to Occupy The Member/Tenant has the right to occupy the Property without interruption or interference from the Co-operative for the duration of this Tenancy (except for the obligation contained in this Agreement to give access to the Co-operative’s employees, agents or contractors).
(2) Protection from Eviction The Co-operative may end this tenancy at any time by serving a Notice to Quit on the Member/Tenant giving one calendar month’s notice (which notice shall not need to end on the last day of the month). After any Notice to Quit expires the Tenant Member is protected from eviction by the Protection from Eviction Act 1977 which means that the Co-operative cannot gain possession of the Property without first obtaining a court order for possession.
(3) Right to Succession The Member/Tenant has the succession rights set out in clause 5 of this agreement.
(4) Right to Exchange The Member/Tenant may exchange with the tenant of another co-operative, registered social landlord or secure tenant provided that:
(a) the tenant with whom the Member/Tenant wishes to exchange is willing to accept membership of the Co-operative and to abide by the terms of this tenancy, and
(b) the exchange conforms to the policy and rules for exchanges agreed from time to time by the Co-operative, the tenant with whom the Member/Tenant wishes to exchange is eligible for the category of housing.
(5) Right to Take in Lodgers Subject to 3(19) and 3(20) above, the Member/Tenant may take in persons as lodgers.
(6) Right to Make Improvements The Member/Tenant may make improvements, alterations and additions to the Property (including external decoration) and may make additions to, or alterations in, the Co-operative’s installations, fixtures and fittings, provided that the Tenant/Member has first obtained the written consent of the Co-operative and all other necessary approvals, (for example planning permission or building regulations approval). The Co-operative will not unreasonably withhold its consent to a request to make improvements but may make it conditional upon the work being carried out to a specified standard. Failure to comply with the Co-operative’s conditions may be treated as a breach of the Member/Tenant’s obligations under this tenancy.
(7) Right to Notice To be given not less than 24 hours’ notice in writing of the Co-operative’s intention to enter the Property to inspect the condition of the premises or to carry out repairs or other works. Immediate access may be required and should be given in an emergency. The Co-operative may enter the Property in such emergency making good any damage caused in exercising this right.
(8) Right to Information The Member/Tenant has the right to information from the Co-operative about the terms of this tenancy and about the Co-operative’s repairing obligations and to policies and procedures on repairs, housing allocation and transfers. The Member/Tenant also has the right to information about the Co-operative’s meetings and democratic decision-making procedures.
If the Member/Tenant dies, provided that the Member/Tenant was not a successor, the Co-operative will consent to transfer the tenancy to the Member/Tenant’s spouse or co-habitee or another member of the Member/Tenant’s family (a ‘successor’) provided that:-
(a) the successor agrees to become and remain a member of the Co-operative.
(b) the successor has resided with the Member/Tenant throughout the twelve month period prior to the Member/Tenant’s death as their only or principal home and
(c) the succession does not lead to overcrowding of the Property
(d) where more than one person is qualified to succeed to the tenancy, the matter shall be decided as if sub-section 87 and 89 (1) (2) of the Housing Act 1985 applied to the tenancy and
(e) that the successor and his/her household is eligible for the category of housing, namely general needs but where the person who would otherwise qualify under this clause is excluded by virtue of not being eligible for the specific dwelling mentioned in sub clause (e) the Co-operative will not end the tenancy and seek possession of the Property unless it is able to offer suitable alternative accommodation or arrange for an offer of suitable alternative accommodation to be made by a local authority, or another co-operative or registered social landlord;
(f) for the purposes of this clause a member of the Member/Tenant’s family is the Member/Tenant’s gay or lesbian partner, parent, grandparent, child, grandchild, brother, sister, uncle, aunt, nephew or niece, including those related by marriage, half blood and including a stepchild, adopted child and illegitimate child.
Variations in Terms of the Tenancy The terms of this agreement may be varied in either of the following two ways:-
(1) By agreement in writing between the Co-operative and the Member/Tenant.
(2) By the Co-operative, having decided at a General Meeting to vary the terms of tenancy of its members who have tenancies similar to the tenancy granted by this agreement, terminating the tenancy by issuing a Notice to Quit, giving not less than one calendar month’s notice and offering a new tenancy and tenancy agreement.
7 Ending this agreement. It is agreed that :-
(1)Notice. The Member/Tenant shall give the Co-operative at least one month’s notice in writing when the Member/Tenant wishes to end the tenancy.
(2) Moving out The Member/Tenant shall give the Co-operative vacant possession and return the keys of the Property at the end of the tenancy and to remove all furniture, personal possessions and rubbish and leave the Property and the Co-operative’s fixtures and fittings in good lettable condition and repair. The Co-operative accepts no responsibility for anything left at the Property by the Member/Tenant at the end of this tenancy. If the Member/Tenant does not remove such items from the Property within four weeks of the end of the tenancy the Co-operative shall be entitled to sell such items and place the net proceeds of sale in a bank account. If the Member/Tenant does not claim the net proceeds of sale within 12 months of the end of the tenancy the Co-operative may use the proceeds of sale in accordance with its objectives.
(3) Termination by the Co-operative. Before commencing proceedings for possession, the Co-operative will end the tenancy by serving a written Notice to Quit on the Member/Tenant giving one calendar month’s notice (which notice shall not need to end on the last day of a month). Proceedings cannot begin until the expiration of the Notice to Quit.
If the Member/Tenant feels that the Co-operative has broken this agreement or not performed any obligation contained in it, he or she should first complain to the Co-operative in writing, giving details of the breach or non-performance. If the Co-operative fails to deal with the complaint or, in the Member/Tenant’s view, continues not to comply with the agreement the Tenant/Member can either:
- a) Raise the matter at a General Meeting of the Co-operative as provided for in the Co-operative’s rules, and/or
- b) Obtain advice and information about his or her remedies at law from the local Citizens’ Advice Bureau or Law Centre or from a solicitor, and/or
- c) Make a formal complaint about the Co-operative to the Independent Housing Ombudsman Limited, 81 Aldwych, London WC2B 4HN
The Co-operative is subject to any guidance on housing management practice issued by the Tenant Services Authority with the approval of the Secretary of State.
Signed on behalf of the Co-operative.
Signed by the Member/Tenants.